Medical Operations Coordinator - Men's First TeamEverton fc

Who are we: Everton Football Club is one of world sport's most respected and revered names - a by-word for innovation, professionalism and community. 
 
During the course of a glittering history spanning three centuries, we have been shaped and guided by our aspirational motto Nil Satis Nisi Optimum - nothing but the best is good enough. 
 
One of only three clubs to have been a founder member of both the Football League and Premier League, our Men’s Senior Team has played more games in English football's top-flight than any other, winning nine league titles, five FA Cups and a European Cup Winners’ Cup.        

In summer 2025, we embarked on an exciting new journey at Hill Dickinson Stadium, a world-class waterfront arena on the banks of Liverpool’s iconic River Mersey. The newest, most sustainable and most accessible stadium in the Premier League, our new home is also a state-of-the-art 365-venue for non-footballing events and conferences.

On the pitch, we remain committed to developing and supporting teams across our Men’s, Women’s and Academy set-ups that inspire, bring pride and continue to compete at the highest level of the game.

About the opportunity: We have an exciting opportunity for an organised, proactive and highly professional Medical Operations Coordinator to join our Men’s First Team Medical Department.

This is a unique opportunity to play a key role in an elite football environment. You’ll provide operational and administrative support that helps our medical team deliver exceptional care and service to players and staff.

Working closely with the Head of Medical Services and the wider medical team, you’ll coordinate medical appointments, travel logistics, financial administration and stakeholder communications. You’ll also provide day-to-day administrative support to the Head of Medical Services, helping manage their diary and inbox, schedule meetings, prioritise correspondence and track follow-up actions.

As a trusted point of contact, you’ll liaise with players, medical practitioners, consultants, hospitals and internal departments to help ensure medical operations run efficiently. You’ll also maintain confidential medical records, coordinate specialist referrals and support a range of departmental projects and processes.

This is a fast-paced, varied role that calls for excellent organisation, attention to detail and the ability to manage competing priorities with professionalism and discretion.

Other key responsibilities include:

• Coordinating medical appointments, consultations, diagnostic tests and specialist referrals
• Providing day-to-day administrative support to the Head of Medical Services, including diary and inbox management, meeting scheduling, correspondence prioritisation and follow-up tracking
• Managing communications between players, medical staff, healthcare providers and internal stakeholders
• Organising travel and accommodation for medical appointments and treatments
• Processing invoices and purchase orders, and support other financial administration
• Maintaining accurate, confidential medical records and databases
• Preparing correspondence, reports and departmental documentation
• Following up on medical reports, results and outstanding actions
• Supporting medical processes related to player recruitment, transfers and registrations
• Contributing to departmental projects, reporting requirements and continuous improvement initiatives.

Who we’re looking for: We’re looking for a highly organised and adaptable person who enjoys working in a dynamic environment and takes pride in providing excellent administrative and operational support.

You’ll be a confident communicator who can build strong working relationships with a wide range of stakeholders. You’ll also handle sensitive and confidential information with discretion and professionalism.

To be successful in the role, you'll have:

• Previous experience in an administrative, coordination, personal assistant or secretarial role
• Excellent organisational skills and the ability to manage competing priorities
• Strong attention to detail and a high level of accuracy
• Excellent verbal and written communication skills
• Experience handling confidential and sensitive information
• Strong Microsoft Office skills, including Outlook, Word and Excel
• The ability to work independently, use your initiative and solve problems proactively.

It would be helpful to have:

• Experience in elite sport, healthcare or another high-performance environment
• An understanding of medical administration processes
• Knowledge of the demands placed on professional athletes and football operations.

Above all, you’ll be professional, approachable and resilient. You’ll stay calm under pressure and be committed to providing a first-class service that supports the performance and wellbeing of our players and staff.

This is an exciting opportunity to work within a Premier League football club and contribute to a high-performing medical team. You’ll be part of a collaborative environment, with work that directly supports player care, wellbeing and performance on and off the pitch.

This is a permanent, full-time position based at our Finch Farm Training Ground. The role involves working 40 hours per week across five days out of seven days.

We reserve the right to close this vacancy early should we receive a substantial amount of applications.