The People & Payroll Administrator will work as part of the People & Finance departments to provide a professional, high quality, timely, customer focused administrative service to the Club. This role will also work closely with the Safeguarding team to provide Safeguarding administrative support.

Roles & Responsibilities

Key duties include:

• Maintain employee personnel files ensuring all electronic records are up to date and in accordance with policy and employment law legislation
• Ensure an effective and seamless experience of boarding of new starters, including completing pre-employment checks, issuing offers and contracts and creating employment records on our HR and rota systems - PeopleHR & Rota Cloud
• Support the Club’s Head of People & Safeguarding Officer to maintain the Club’s Single Central Record (SCR)
• Work with the Club’s Safeguarding Officer with the processing of the Disclosure and Barring Service (DBS) checks for all staff, volunteers, casual workers and consultants
• Work with the Club’s Safeguarding Officer to ensure all new starters complete self-declaration forms – uploading them to individuals personnel files once completed
• Adding all new starters onto the Club’s e-learning platform Smartlog
• Complete Right to Work in the UK checks for all new starters in line with legal requirements
• Contribute to the on-going review and improvement of operational processes ensuring the delivery of a customer focused, added value service
• Ensure that all written documentation (emails, letters, contracts, meeting notes) are accurate and contain the correct information and the content is suitable for the recipient to receive
• Complete reference checks for all new starters and ex-employees
• Assist the Head of People with the processing new starter, leaver and changes of terms payroll information on a monthly basis for both match day and non match day payroll
• Prepare and validate monthly payroll report using our rota system, Rotacloud.
• Ensure accurate calculations of overtime, timesheets, deductions and any other ad-hoc payroll-related adjustments and ensure all submissions are approved in line with company policies.
• Respond to any payroll queries and resolve any issues or discrepancies.
• Assist the Finance department with monthly reconciliations of payroll-related nominals: net wages, pension fund and PAYE accounts.
• Assist with financial audits, and other ad-hoc information requests, by providing requested payroll information and documentation.
• Assist with the collation of information required to submit annual P11D forms relating to employee benefits.
• Create BACs upload files for payroll payments ready for upload to our online business banking account.

Candidate Requirements:

Essential

• Experience of working in a complex administrative/assistant role
• Previous experience of managing high volumes of administrative tasks
• Experience of using a HR information management system (PeopleHR preferential)
• Ability to prioritise tasks to ensure deadlines are met
• Excellent communication skills (written and oral)
• Excellent IT skills, Microsoft Office including Word and Excel
• A good understanding of equality and diversity and the ability to apply this in practice
• Professional and confidential approach to work with a strong understanding of the importance of confidentiality
• Self motivated with the ability to manage and prioritise workloads

Desirable

• CIPD Associate Diploma/Certificate Level 3/5, or willingness to learn
• Experience of working in a football/sporting setting

How to apply

To apply please send your CV and covering letter to email.