Job Title: Club Secretary

Department: Club - Reports to Chief Executive Officer

Key Contacts Internal:Director of Football, First Team Management, Academy Manager, Media Manager, Safety Officer.

Key Contacts External: The Football League, The FA, The PFA, Club Travel Provider, SGSA, SAG.

Location / Requirements: Based at Stevenage Football Club Offices located at The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH, with regular duties at the Clubs First Team Training Ground and Academy both located within 2 miles of the stadium. Due to the nature of the post, evening and weekend work will be required based around the Club’s home First Team fixtures.

Hours/ Remuneration: 40 hours - Remuneration commensurate with skills and experience.

Job Purpose: To oversee and carry out the football administration duties of the football club, primarily focusing on the first team, as well as where required assisting with the day to day and match day operations, ensuring policies and procedures are implemented in line with best practice.

Duties and Responsibilities: Football Administration

• To facilitate and deliver the registration and re-engagement of all First Team players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.


• Responsible for ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.


• Co-ordination and maintenance of player and first team staff disciplinary matters and records, including where necessary preparation of appeals to The Football Association.


• Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.


• Management of The FA Whereabouts system and implementation of all relevant anti-doping procedures and regulations.


• Liaison with all football bodies, i.e day to day contact with The Football Association, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.


• Organise away travel, hotel accommodation for all away fixtures for the first team, football management and Directors.


• To manage the scheduling of all First Team competitive & non-competitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required.


• Resumes the role of Designated Safeguarding Officer for the Club, leading policy development and implementation, to ensure a safe environment within the Club for children and vulnerable adults.


• Management of the First Team payroll alongside the Finance department, including bonuses and the recording of effective contract changes and triggers.


• Attendance at all first team home matches and liaison with away clubs for home and away matches.


• Responsible for all incoming and outgoing scout requests.


• Sourcing and liaison of host families, ensuring safe environments are provided for all hosted players.


• To lead the operations of all match days at the stadium including external hires, working in partnership with the Safety Officer to ensure stewards, medical staff and match day staff and volunteers are organised.


• To oversee the annual certification of stadium infrastructure including the Structural Survey, Crush Barrier Testing, Boilers, Fire-Fighting Equipment, PA Systems, Emergency Telephones, CCTV, Turnstiles, Emergency Lighting & Alarms.


• To lead on the implementation of relevant Health & Safety policies and regulations.


• To oversee the implementation of all COVID policies and protocols, as well as relevant testing requirements (if required)


• Other duties outside of this specification as directed by the Chief Executive Officer.