Academy Operations Executive
Job role insights
Date posted
September 03, 2024
Closing date
Hiring location
Offered salary
Experience
Minimum Qualification
Quantity
Person
Description
CORE RESPONSIBILITIES
PERSON SPECIFICATION
Qualifications
Essential Requirements
Desirable Requirements
Knowledge and Skills
Essential Requirements
Personal Requirements
Terms of Appointment
- Support the general day to day requirements of Birmingham City Women FC Academy teams (Under 21s to Under 10s).
- Undertake all administration duties to ensure the smooth running of the Academy teams, including match day and fixture organisation, co-ordination of all training / match day venues and communications with all players / parents / staff.
- To maintain efficiency and ensure compliance for BCWFC Academy teams with all governing body rules and regulations (i.e. Football Association, PGAAC).
- Monitor the renewal of staff qualifications, onboarding of new staff as well as ensuring timesheets are submitted in conjunction with the Club's HR and Finance departments.
- To support the Club Operations Manager, Academy Managers, and General Manager, with additional administrative support as required.
- To be responsible for updating and managing schedules.
- Assist the Kit Manager to ensure all Academy players and staff have the appropriate kit and equipment to operate effectively.
- Co-ordinate department meetings and events such as staff, player or parent workshops, player review meetings, trips and tours, parent representative meetings and end of season award evenings.
- Oversee the management of all football administration for BCWFC Academy teams, including player registrations, squad cap, and to ensure completion of all data on iFAS or equivalent platform.
- Be present at training and matchdays as and when required.
- Manage the administration process and support the delivery of the department's player recruitment process through the management of all trialist's and annual trials.
- To produce and manage all key Academy information, documentation and statistics.
- To ensure compliance with all the Policies and Procedures contained within the Staff Handbook, paying particular regard to the Equal Opportunities Policy and Health & Safety Policy and procedures at all times.
- To represent the Employer, Birmingham City Women FC in a professional manner at all times.
- Any other duties as deemed necessary by your Line Manager or Head of Department.
PERSON SPECIFICATION
Qualifications
Essential Requirements
- GCSE (or equivalent) at grade C or above in both Maths and English or qualified by relevant experience
Desirable Requirements
- Sport related or business management degree.
- Sports/ Football Development experience.
- Experience of working in Women’s football.
- Knowledge and understanding of The Football Association.
Knowledge and Skills
Essential Requirements
- Ability to work under pressure and deadlines whilst being able to prioritise workloads in a timely fashion.
- Must be able to demonstrate excellent administration skills.
- Project management skills: the ability to take ownership of projects and see them through to completion.
- Demonstrable skills and abilities in an Executive PA or Executive Admin capacity
- Excellent IT skills including the use of MS Office (Word, Excel, PowerPoint), Intranet/Web/Internet and Microsoft Outlook.
- Ability to apply attention to detail, to ensure that information is recorded, monitored and analysed appropriately.
- Ability to organise and administer events.
- Demonstrable ability of successful meeting servicing with the ability to prepare agendas, papers and minutes.
- Ability to provide oral and written information clearly and concisely and able to understand and explain maters arising in own area of work.
- Ability to contribute to internal and external networks, actively seeking to build productive relationships, share information and ideas and improve working practices.
- Excellent verbal and written communication skills.
- Must adhere to confidentiality and data protection procedures at all times.
Personal Requirements
- Flexible approach to working hours including a willingness to work evening and weekends.
- Ability to actively contribute to, lead and be part of a successful team.
- Pro-active and reliable.
- Enthusiastic, confident and helpful nature.
Terms of Appointment
- 37.5 hours per week.
- 20 days annual leave (rising by 1 day per completed year of service, up to a maximum of 25 days, plus 8 statutory bank holidays).
- 6-month probation period.
Skills
- Management
- Planning
- Problem Solving
