Job Detail

Facilities Admin Assistant

8 months ago

Manchester City

317 Current Jobs Opening(s)

Job Description

Our Story Manchester City is an English Premier League club whose roots began in East Manchester. From its first incarnation as St Mark’s West Gorton in 1880, the club became Manchester City FC in 1894. Behind each title lies emotion, moments and memories that resonate with millions of supporters around the world. Manchester City fans are known for their commitment and togetherness, as a Club that fights to the end. Our Winning Team MCFC is built on a vision for sustainability, with an academy structure designed to support long-term first team success, to engagement with the communities in which we reside. Together with our passionate fans and valued network of partners, we are developing Manchester City’s future history. Purpose: Reporting to the Administration and Project Manager, the Facilities Admin Assistant post will play a key role within the facilities team by providing strong administration support. The role holder must be highly organised, pro-active, and personable with excellent attention to detail. This role is fast-paced and requires the role holder to be able to prioritise and manage their time efficiently and be able to work within a team and on an individual basis. It includes varying elements of administration tasks; some that are desk based and some that are operational that will be led by the individual’s own initiative. This is Your City As part of our team, you will be entitled to 26 days annual leave plus an additional day off for your birthday, private healthcare and dental cover, an annual discretionary bonus, plus a range of partnership and lifestyle discounts. Your Impact
  1. Work closely and support on projects with the Administration and Project Executive, and where appropriate lead on projects. Including but not limited to producing documents, spreadsheets, project tracker, presentations, and liaise with internal and external stakeholders.
  2. Support with financial processes across the Facilities Team. Including raising of POs, credit card submissions, management of goods receipting and any supplier financial enquiries, and keeping track of payments for approval and auditing purposes. Ensuring at all times the input and process of the data is with 100% accuracy.
  3. Work with the wider facilities team to support weekly operational meetings for both the CFA and Etihad site, ensuring notes and actions are distributed in a timely manner.
  4. Support additional team meetings such as the Health & Safety Forum by managing the co-ordination of meeting invites, attendees, minuting, and action taking, and ensure follow up of actions is proficiently managed. Strong management of file and record keeping for each meeting is required.
  5. Undertake other administrative tasks where necessary, whilst being able to prioritise and meet timescales accordingly.
  6. Make travel arrangements for team members such as booking train travel, flights, and hotels, as and when needed.
What we are looking for Essential
  • Previous high level administration experience
  • Excellent time management and prioritisation skills
  • Strong communication and teamwork skills
  • Ability to work on your own initiative and to take ownership of tasks, time, and workload
  • Prioritise and manage expectations
  • Pro-active
  • Attention to detail
  • Proficient typing skills and excellent computer skills, in particular MS Office, Excel and Outlook
Desirable
  • Previous experience in processing of sales invoices and POs
  • Experience in using SharePoint and Teams

Job Detail

Deadline11/29/2023
Job TypeFull time
SalaryCompetitive
Location

Skills

ManagementPlanningProblem Solving